REFUND POLICY

 

1. Any notice of withdrawal given within two (2) weeks of an event date will not be eligible for any refund nor any event transfer. 

2. A full refund, minus a $20 admin fee & relevant booking fee, can be taken for withdrawals outside of this 2-week period. 

3. No full refunds will be given for withdrawal due to injury, absence, or any other reason. Please refer to one of the above two options.

4. Refunds are of event entry fees only, and not of other costs that may be associated with the event such as accommodation and travel or merchandise sales. 

5. Entries cannot be transferred to another person at any time under any circumstances. 

6. No refunds can be issued if transferring to a shorter distance. A $10 admin fee is payable for ATR Summer Series, and $20 for all other events.

7. If transferring to a longer distance, the fee payable is the difference between the two distances plus a $10 admin fee for ATR Summer Series, and $20 for all other events. 

8. Refunds will be processed within 7 days of receiving written email confirmation. 

9. Small admin fees from Race Roster may also apply. 

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GENDER CLASSIFICATION POLICY

 

Commencing with the start of the 2025-26 Summer Series in November 2025, all runners must enter in the category of their gender at birth to be eligible for any prizes, apart from random draw prizes.

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RACE CANCELLATION OR CHANGE OF DATE

 

1. If a race is cancelled due to a venue being closed by the relevant government department due to bush fires, extreme heat, natural disaster, pandemic situations like COVID-19, or any other reason, an alternative race date and/or venue will be sourced.
    

2. If an alternative date and/or venue cannot be found within a six-month period, only then, a full refund will be offered minus a $20 admin fee, or a transfer to the following years' corresponding event. 
    

3. Adelaide Trail Runners reserve the right to alter the courses and/or venue at any stage to avoid such problems as mentioned above and to provide a safe running environment for all involved.

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HEAT POLICY

 

​11.  All races will go ahead unless the venues are closed by the relevant government authorities.
 

 2. Adelaide Trail Runners reserve the right to adjust and/or shorten any course to provide a safe running environment for all runners, spectators, and volunteers
 

 3. All runners competing in a race that is a minimum of 10km, are strongly encouraged to carry at least one litre of fluid with them. Shorter distance runners should also consider carrying at least 500ml of fluid if the temperature is forecast to be above 30 degrees at 8:00am 
 

 4. Adelaide Trail Runners reserves the right to bring the start times forward in the interest of athlete safety. This will be communicated to all entrants in the days leading up to race day. 

 

 5. All individual runners are responsible for their own health and wellbeing. It is your responsibility to suitable choose the correct distance, within your own limitations. We will try to accommodate requests to transfer to a shorter distance without charge, if notice is provided in writing by 6:00pm the night prior to race day. 

 

 6. With these safety precautions in place, no refunds are provided for runners wishing to withdraw.

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